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Accounting Software for Canadian Small Businesses

Accounting Software for Canadian Small Businesses
January 11, 2023

Accounting software for Canadian small businesses is an essential tool for any company looking to gain insight into their financial health and performance. With the right accounting software, businesses can streamline their accounting processes, get accurate data on their finances, and make informed decisions that help them succeed.

For Canadian small businesses, accounting software offers a variety of features and benefits. For example, accounting software can track revenue and expenses, allowing business owners to gain deeper insights into how their business is performing financially. Additionally, accounting software can help automate accounting tasks such as invoicing, bank reconciliations, tax filing, and more. This helps business owners save time on tedious tasks which can then be spent focusing on the growth of their business.

Accounting software also offers many other features that are beneficial to Canadian small businesses. The ability to generate custom reports with accurate data provides valuable insight into cash flow and other key metrics that help inform strategic decision-making. Additionally, accounting software often includes features like budgeting tools which help business owners plan for the future by forecasting potential income and expenses based on existing trends.

When selecting accounting software for Canadian small businesses it’s important to consider what features you need in order to adequately meet your business’s needs. Look for accounting solutions that provide comprehensive financial reporting capabilities as well as workflow automation options such as automated billing or payroll services if they are needed by your company. Many accounting programs also offer additional support services such as training or customer service representatives who can answer any questions or concerns you may have about the accounting process or the specific program being used by your small business.

List of Popular Accounting Software for Canadian Small Businesses

  1. Microsoft Excel

As a small business focused accounting firm, Microsoft Excel is a common choice to start with, as many entrepreneurs come with all bookkeeping done in Excel. That makes sense because everyone is aware of Excel's ease of use and flexibility, but there are better solutions available for managing your bookkeeping. Additionally, while an excel document is easy for business owners to read, it might be difficult for your accountant to comprehend all the information presented. Therefore, it may not be the best accounting tool for your business, even though it may be an excellent tool for your household budget.


  • Simple to get started without prior knowledge or experience
  • A versatile tool with lots of possibility for customization



  • Your accountant could find it challenging to comprehend and evaluate the data in Excel.       
  • Managing it grows increasingly challenging as the business expands

  1. Intuit Quickbooks Online

Since QuickBooks is among the most comprehensive accounting programmes available, it is one of the most popular choices. It is a fantastic option for small and large business operations due to its many features. 

QuickBooks Online is a cloud-based accounting system that can be accessed via a mobile app or web browser. It was created by Intuit, a leading Canadian software firm with a focus on financial software.

Because of its flexible and effective accounting capabilities, small business owners and accountants who provide services for small firms frequently utilize this program. Furthermore, all of its incorporated accounting capabilities are easily accessible from a single dashboard.


  • Allows for online payment processing (Visa, Mastercard, ApplePay, Discover)
  • No backups and your data is secure on Intuit servers
  • Effectively track your income and expenses


  • In comparison to other products on the market, Quickbooks software is quite expensive.
  • Your records are only accessible for a year after your subscription is cancelled.  
  • The monthly payroll add-on is $20 in addition to $3 per employee.

  1. Xero

By providing dependability, usability, and significant capabilities at an affordable price, Xero quickly gained traction. The company mostly serves small business owners or organizations that need to perform essential accounting operations and doesn't offer many cutting-edge capabilities; for instance, the payroll feature isn't very robust. So if you require an accounting software that functions effectively on its own without any additional bells and whistles, Xero can be a terrific option.


  • Gain access to over 1000 apps in the Xero App Store to streamline tasks.
  • Received an “A+” rating from the Better Business Bureau, giving users peace of mind that the software is safe and secure to use.
  • A simple and dynamic user interface to manage financial and accounting data


  • Expense claims, projects, and multi-currency support are limited to the most expensive plan they offer.
  • The software is quite intricate and thus takes a while to learn how to use.
  • It can be very slow if your business operates online or if it has a high volume of sales via Paypal.

  1. Freshbooks

Freshbooks accounting software is tailored for solo business owners, freelancers, and sole proprietors. The tool makes it easy to stay organized, track outstanding payments and accrued expenses, send invoices, and receive payments. 

There are many options for accounting software, but Freshbooks is particularly well suited for small businesses and those with one primary owner and operator.


  • Their unique feature is you can customize your invoices to complement the look and feel of your branding
  • The system is very intuitive and therefore doesn’t require previous experience or knowledge to learn.
  • Free 30 day no-commitment trial


  • Limited users and clients.1 user is included in all plans except the Select tier (which allows 2 users). Each additional user costs $10/month. The lower tier Lite and Plus plans allow up to 5 and 50 clients, respectively. These limits may not be a problem for very small businesses, but they can be expensive to scale.

  • They have a lack of multi-currency support

  1. Zoho Books
    Considering it is a cloud-based software that integrates productivity apps, small and growing businesses find Zoho Books to be a very attractive accounting tool. The main advantage of the platform is that many other Zoho applications can be integrated and managed from the same account. Accounting is just one of the softwares that Zoho provides.


  • Very affordable for small businesses working on a tighter budget.
  • Easy to set up and can integrate many other Zoho softwares with Zoho Books.


  • Zoho Books does not provide payroll services
  • Limited integration with non-Zoho apps

For Canadian small businesses looking to get better control over their finances while saving time with automated tools and gaining insight into how their company is performing financially – accounting software provides a great solution that helps ensure success in the long run. With comprehensive financial reporting capabilities and automated workflow options available from many vendors today – finding the right accounting solution for your small business should be easy!

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